Regulations for participation in the International Conservation Conference “Problems Connected with Preservation and Conservation of Collections in Museums”
I General Provisions
1. The organizer of the 11th International Conservation Conference in the series “Problems Connected with Preservation and Conservation of Collections in Museums”, hereinafter referred to as the Conference, is the National Museum of Agriculture and Agri-Food Industry in Szreniawa (62-052 Komorniki), 5 Dworcowa Street, NIP: 777-17-93-195, hereinafter referred to as the Organizer.
2. The Conference will be held on 24-26 September 2024 in Szreniawa.
3. The participants of the Conference will be natural persons, adults.
4. Acceptance of these Regulations means that the Participant has been advised by the Organizer of the way of conducting the Conference, its duration and the content of these Regulations and accepts the conditions specified by the Organizer.
II Criteria of Participating in the Conference
- The participants of the Conference will include active ones (Speakers) and passive (Attendees).
- An active participant (Speaker) is a person who takes active part in the paper session and delivers a paper written by themselves.
- Registration deadline for Speakers is 30 November 2023,
- Persons interested in taking part in the Conference as Speakers are obliged to submit to the Organisers the title and full text of their paper by 15 March 2024,
- Selection of the Conference Speakers is decided by the Policy Council,
- Speakers will submit their presentation via e-mail by 30 August 2024.
- A passive participant (Attendee) is a person who takes part in the paper session as a member of the Audience and does not deliver a paper.
- Registration deadline for Attendees is 30 May 2024,
- Participation of Attendees is decided by the first come, first served principle.
- The Organiser has the right to extend or shorten the registration period.
- The number of Conference participants is limited.
- The Organiser will not reimburse any costs borne by the Participants due to their participation in the Conference, in particular does not reimburse travel costs.
- The Organiser reserves the right to select the papers to be included in the Conference agenda. Selected papers will be published in the Conference proceedings.
III Conference Fees
- Active and passive participation in the Conference is voluntary and subject to a fee.
- The following fees apply to the participants in the Conference:
- PLN 350 (75€) – including: meals during the Conference, conference package, additional highlights (without accommodation);
- PLN 500 (120€) – including: accommodation in a single room (2 nights), meals during the Conference, conference package, additional highlights;
- The fee must be paid by 30 June 2024 to the Organiser’s bank account:
61 1500 1621 1216 2001 1107 0000
note: “Konferencja Konserwatorska, given and surname of Speaker / Attendee”.
A VAT invoice will be issued upon the crediting of the account.
- Payment of the fee is the final condition for accepting a submission for the Conferencje.
- The speaker agrees to use the presentation prepared for the Conference on the event website and grants the Organizer a non-exclusive license to use the presentation to promote the Conference and to use it in materials and publications related to the Conference in all fields of exploitation specified, inter alia, in the Act on Copyright and Related Rights.
IV Participants’ Resignation
- Submission of a resignation to take part in the Conference must be made to the e-mail address: email@example.com.
- The fee will be refunded within 14 days from the date of submission of the effective cancellation to the bank account from which the reservation fee was transferred, however, an effective cancellation may be submitted no later than 7 days before the start of the Conference.
V Consents and Rights
1. Speakers agree to provide the Organizer with their personal data, biographical data and image in the registration process and consent to make them available during the Conference and to be used in activities related to the Conference (applicable to this and other editions of the Conference).
2. Acceptance of the regulations also means the acceptance of the GDPR clause in force in the Museum (Annex 1).
3. Speakers and Attendees consent to have their image recorded and used; this likewise applies to the materials recorded with their participation, including interviews given during the Conference and after the end of the Conference to conduct promotional and marketing activities by the Organizer, mainly concerning this and other editions of the Conference.
4. The participants do not receive remuneration for the Organiser’s use of the above content.
- Participation in the Conference is conditional on the approval of these Regulations.
- Provisions of these Regulations are the sole basis for conducting the Conference and their interpretation rests solely with the Organiser.
- These Conference Regulations will be made available on the Conference website.
- The Organiser reserves the right to change the principles and agenda of the Conference, including the contents of these Regulations. The changes will enter into force as of being made available on the Conference website.
- All disputes arising from the performance of obligations related to this Conference will be settled by a court of law competent for the registered office of the Organizer. 5. All disputes arising from the performance of obligations related to this Conference will be settled by a court of law competent for the registered office of the Organizer.
- The provisions of these Regulations are subject to Polish law. In matters not regulated by these Regulations, the provisions of Polish universally applicable law shall apply.
Annex 1 to the Regulations
Information clause about the processing of personal data
In connection with the implementation of the requirements of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation, GDPR), we inform you about the rules of processing your personal data and about your rights related to it.
- The administrator of your personal data is the National Museum of Agriculture and Agri-Food Industry in Szreniawa ul. Dworcowa 5, 62-052 Komorniki (MNRiPR-S) represented by the Museum Director (hereinafter referred to as “Administrator”). The Administrator processes personal data on the basis of applicable laws and on the basis of the consent granted; your submission of personal data to the Administrator is voluntary.
- If you have any questions about the way and scope of processing personal data within the scope of operations of MNRiPR-S, as well as your rights, you may contact the MNRiPR-S Personal Data Inspector electronically at firstname.lastname@example.org or by mail at the Administrator’s address.
- The Administrator processes your personal data provided in the application form in order to organize, administer and conduct the 9th International Conservation Conference in the series Museums Problems Related to the Preservation and Conservation of Collections organized on 5-7 October 2022 by the National Museum of Agriculture Agri-Food Industry in Szreniawa, including preparing a list of participants, providing organizational information, issuing certificates of participation and for advertising and promotional purposes – on the basis of consent – Article 6(1)(a) of GDPR.
- In connection with the processing of data for the purpose referred to in paragraph 3, the recipients of your personal data may include:
(a) authorised employees of the Administrator
(b) entities authorised by law
(c) entities cooperating with the Administrator to whom the personal data are made available on the basis of appropriate entrustment agreements.
- Personal data will be stored for the period necessary to fulfil the objectives set out in paragraph 3, and after that time to the extent required by generally applicable law.
- In connection with the processing of personal data you have the following rights:
- the right to request access to your personal data and to rectify them
- the right to restrict or erase the processing of his/her data in the situations and under the conditions laid down in Article 18 of the GDPR, in accordance with Article 17 of the GDPR (‘right to be forgotten’)
- the right to transfer personal data pursuant to Article 20 of the GDPR
- the right to withdraw at any time prior consent to the processing of personal data, without prejudice to the lawfulness of the processing which has taken place on the basis of this ground and before the exercise of the right to withdraw consent
- the right to object at any time to the processing of personal data as referred to in Article 21(1) of the GDPR on grounds relating to his/her particular situation as referred to in Article 21(1) of the GDPR
- the right to lodge a complaint with the President of the Office for the Protection of Personal Data (address: ul. Stawki 2, 00-193 Warsaw), if you believe that the processing of personal data concerning you is in breach of the GDPR provisions.